Gmail is celebrating 2007 all fools day with the release of the Gmail Paper ‘feature’. It is funny. Working with paper files is integral part of many peoples daily work ritual.
For those inundated with paper files ( Gmail paper files or otherwise) I have a solution that makes paper file tracking easy. Paper file loss is a serious problem for organizations that has processes based on paper files. Much of Government of India and Indian State Governments and public sector organizations and some private organizations fall in this category. And for them a file getting lost just when it is needed the most is not a funny situation.
The Paper File Tracking technology developed is for real and working. The most interesting aspect of the file tracking system is the production process of the electronic tag. It combines craft with (hi)technology.The tag making is so simple that anyone who understands how to connect a light bulb will be able to understand it, assimilate it and incorporate the technology in their craft.
A picture of the craft based tag along with folder integrated with the tag is shown in the photo below. Yes it uses Zari( conductive patterns used in Indian dresses) to connect a tiny 1-wire chip of Dallas Semiconductor/Maxim as a flex circuit.
On one hand the paper file tracking system solves the pain point of enterprise enhancing their productivity( = prosperity) and on the other hand artisans and craftsmen produce it. Since the product produced is technology based and useful, they realize a better profit for their efforts. Thereby creating prosperity for them. Thus the file tracking creates prosperity at both the supply and the demand side of the equation. There are some intangible benefits too: significant reduction in work place stress associated with a paper file loss( imagine boss shouting and the team members searching in vain) at the enterprise level. And the artisans and carftsmen get included in the technology mainstream. Remember we are able to use the computer, internet, gamil and appreciate gmail paper spoof mainly because we got exposed to the technology part of our livelihood. The artisans and craftsmen will get the opportunity through this initiative.The technology is going to be opensourced to facilitate easy adoption.
Here is small writeup on the paper file tracking system.
An file tracking offering by 3M costs a whopping $50K to get started. And it requires all the files to be tagged just to get started. My file tracking system costs just a minuscule fraction of it and delivers a better solution. And all files need not be tagged!
On the topic of google, the paper file tracking sends out notification using RSS and thus Google desktop compatible. An executive wanting to know the movement of a file can get notifications as the file moves. He/she might do it sitting at a remote desktop perhaps in a different city. This has immense implication in bringing in transparency and better usability in governance and egovernance.
For further details and serious discussion please buzz me: labsji at gmail
( The electronic version please 🙂 !